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📄 Privacy Policy

Effective Date: August 2025

1. Who We Are

This Privacy Policy explains how The Succession Plan Limited (registered in England and Wales, company no. 14969868, with registered office at 20 Wenlock Road, London, N1 7GU) (“we”, “us”, “our”) collects, uses, and protects your personal data when you use Venteja, our succession planning, talent pooling, and executive search platform (the “Platform”).

For the purposes of data protection law, we may act as:

  • Controller when we collect data directly (e.g., when you register an account); and

  • Processor when we process personal data on behalf of our customers (e.g., when customers upload data into Venteja).

2. Definitions

  • Platform: Venteja, operated by The Succession Plan Limited.

  • Customer Data: Data inputted by you or your organisation into Venteja.

  • Business Information: Publicly available or licensed data, such as names, job titles, companies, employment history, and related professional details.

  • Customer Information: Personal data collected when you interact with Venteja or our website (e.g., registration details, usage logs).

  • Data Subject: The individual to whom personal data relates.

3. What Data We Collect

We may collect:

  • Business Information from public or licensed sources (e.g., leadership teams, financial info, company intelligence).

  • Customer Information provided directly by you (e.g., name, email, organisation, billing details).

  • Usage Data such as log files, device information, and analytics on how you use the Platform.

  • AI-Generated Insights created by our agentic AI to support talent pooling, research, and reporting.

4. How We Use Your Data

We use your data for:

  • Operating and improving Venteja.

  • Providing insights, research, and reporting via AI-powered agents.

  • Automating tasks such as database updates, talent pool refreshes, and email drafts.

  • Communicating with you about the Platform (support, updates, billing).

  • Compliance with legal and regulatory obligations.

5. Legal Bases for Processing

We process personal data under the following bases:

  • Contractual necessity – to provide services you’ve requested.

  • Legitimate interests – to operate, improve, and secure Venteja.

  • Legal obligations – where required by law (e.g., tax, compliance).

  • Consent – where required for certain optional activities (e.g., marketing).

6. Automated Processing and AI

Venteja uses AI-powered agents to provide research, insights, and talent recommendations.

  • Automated processing may influence outputs (e.g., talent pool suggestions).

  • Final decisions always remain with you. Venteja is designed to assist, not replace, human judgment.

7. Sharing Your Data

We may share data with:

  • Trusted subprocessors (e.g., cloud hosting, analytics, communications providers) who process data on our behalf under GDPR-compliant agreements.

  • Regulators or authorities where required by law.

We do not sell personal data.

A current list of subprocessors can be provided upon request.

8. International Data Transfers

If data is transferred outside the UK or EEA, we ensure adequate safeguards, such as:

  • UK-approved Standard Contractual Clauses (SCCs), or

  • Other legally recognised transfer mechanisms.

9. Data Retention

We retain data only as long as necessary to:

  • Deliver the Platform,

  • Meet legal and contractual obligations,

  • Resolve disputes.

After this, data is securely deleted or anonymised.

10. Security

We use technical and organisational measures to protect your data, including encryption, access controls, and monitoring. However, no system is 100% secure.

11. Your Rights

Under UK GDPR and the Data Protection Act 2018, you have the right to:

  • Access, correct, or delete your personal data.

  • Restrict or object to processing.

  • Request data portability.

  • Withdraw consent where processing is based on consent.

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO).

You can exercise your rights by contacting us at info@thesuccessionplan.com. We may request proof of identity. We aim to respond within 30 days.

12. Children’s Privacy

Venteja is not directed at individuals under 16, and we do not knowingly collect personal data from children. If such data is found, it will be deleted promptly.

13. Cookies

We use cookies and analytics tools (e.g., Google Analytics) to monitor usage, improve performance, and enhance user experience. You can manage cookie preferences in your browser.

14. Changes to This Policy

We may update this Privacy Policy. The updated version will be posted on our website with a new “Effective Date.”

15. Contact Us

For questions or concerns about this Privacy Policy, contact:
The Succession Plan Limited
20 Wenlock Road, London, N1 7GU
Email: info@thesuccessionplan.com

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